Alternatives to
10 Best Smartsheet Alternatives in 2026
Compare Smartsheet alternatives by pricing, deployment, and the tradeoffs that matter for your team.
- Reviewed
- Sep 2026
- Open source
- 4
- Self-hosted
- 4
What you are leaving
Smartsheet at a glance
- Pricing model
- Pro at USD 9/member/month billed yearly; Business at USD 19/member/month billed yearly; Enterprise and Advanced Work Management custom-priced
- Deployment
- Vendor-hosted SaaS
- Licensing
- Proprietary managed service
- Scope
- Spreadsheet-based project and portfolio management, process automation, dashboards, and enterprise governance
- Management
- Grid, Gantt, calendar, table, board, and timeline views, with formulas, automations, and the Smartsheet API
- Why teams leave
- Per-member pricing gets expensive at scale, the spreadsheet model is not ideal for every workflow, and the most powerful governance features sit behind custom enterprise pricing
Compare at a glance
Smartsheet alternatives compared
Short facts side by side. Filter by what matters to your team, then open any row for the full decision brief.
| # | Product | Overlap | Substitutability | Free? | Starting price | Self-host | Open source | Migration | Details |
|---|---|---|---|---|---|---|---|---|---|
| 01 | Airtable | Spreadsheet-style grids with formulas, views, and automation | Mostly replaces | Yes | Free; paid plans per seat | No | No | Moderate | |
| 02 | ClickUp | Project and task management with multiple views and automation | Mostly replaces | Yes | Free; Unlimited USD 7/user/month yearly | No | No | Moderate | |
| 03 | Asana | Project and task management with multiple views and reporting | Partial replacement | Yes | Free; paid tiers per user | No | No | Moderate | |
| 04 | monday.com | Project and task management with boards and automation | Partial replacement | Yes | Free; paid tiers per seat | No | No | Moderate | |
| 05 | Wrike | Project and task management with workflows and reporting | Partial replacement | Yes | Free; paid plans per user | No | No | Moderate | |
| 06 | Notion | Structured data with views and lightweight project tracking | Narrow overlap | Yes | Free; paid plans per user | No | No | Moderate | |
| 07 | Baserow | Spreadsheet-style grids with structured data and views | Partial replacement | Yes | Free to self-host | Yes | Yes | Moderate | |
| 08 | NocoDB | Spreadsheet-style grids with structured data and views | Partial replacement | Yes | Free to self-host | Yes | Yes | Moderate | |
| 09 | Redmine | Project and issue tracking with reporting | Partial replacement | Yes | Free | Yes | Yes | Moderate | |
| 10 | Vikunja | Task and project management with Kanban boards | Narrow overlap | Yes | Free to self-host | Yes | Yes | Moderate |
Community signal
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Frequently asked
Smartsheet alternatives FAQ
- How much does Smartsheet cost?
- Smartsheet Pro is USD 12 per member per month billed monthly or USD 9 billed yearly, and supports 1 to 10 members with unlimited free contributors. Business is USD 24 per member per month billed monthly or USD 19 billed yearly and requires at least 3 members. Enterprise and Advanced Work Management are custom-priced and require 10 or more members.
- Is Smartsheet free?
- Smartsheet does not have a permanent free plan. It offers a free trial, and the Pro and Business plans include unlimited free Contributors who can view and edit shared items without a paid licence. Paid plans are billed per Member, so the total cost depends on how many people need full licences.
- What is the best Smartsheet alternative?
- Airtable is the closest alternative because it also combines spreadsheet-style grids with databases, views, and automation. ClickUp and Asana are the alternatives for teams that want task-based project management rather than a spreadsheet model, and Baserow or NocoDB are the alternatives for teams that want to self-host a spreadsheet-database hybrid.
- Can I self-host a Smartsheet replacement?
- Yes. Baserow and NocoDB are open source spreadsheet-database hybrids that can be self-hosted, and Redmine and Vikunja cover project and task management on your own server. They trade Smartsheet's enterprise governance, Control Center, and Data Shuttle connectors for full control over your data and no per-member subscription.
Switcher Reports
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Record the alternative you chose, why you switched, whether you still use it, and what new users should know.
Editorial method
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